Accounting

ERPNext Accounting Module

The Most Powerful Cloud Based Accounting System for Modern Businesses

The ERPNext Accounting Module is one of the most advanced cloud-based financial management systems for businesses that want to keep their finances accurate, automated, and fully under their control. It has a lot of features, like General Ledger, Accounts Receivable, Accounts Payable, Invoicing, Bank Reconciliation, Taxes, Financial Reporting, Chart of Accounts, Multi-Currency Accounting, Expense and Asset Management, and more. With ERPNext, businesses can stop keeping their own books, make fewer mistakes, speed up their work, get a better picture of their cash flow, and make financial decisions based on data. No matter how big or small your business is, ERPNext Accounting module has everything you need to keep your money in order. This strong module works with all of the other ERPNext apps, including Sales, Buying, HR, Payroll, Inventory, CRM, Projects, and more. It makes sure that every financial transaction is correct, can be tracked, and is automatically added to the system.

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What is the ERPNext Accounting Module?

The goal of ERPNext Accounting module is to make managing money easier. It lets companies: Keep track of sales and purchases Keep track of payments and receipts Handle expenses Manage accounts receivable and payable Create financial statements right away Keep a full audit trail Make sure taxes are paid Manage assets and depreciation Do bank reconciliation Record transactions in more than one currency The system connects all financial activities in all departments, so finance teams can see everything about cash flows, assets, liabilities, equity, income, expenses, profits, and losses. Real-time dashboards help businesses keep an eye on their money, stay on budget, and make sure their finances are stable in the long run.

General Ledger (GL)

The Core of ERPNext Accounting Module

The General Ledger is the most important part of all accounting work. ERPNext automatically keeps track of entries for:

  •  Sales
  • Purchases
  • Payments
  • Receipts
  • Payroll
  • Stock Movements
  • Taxes
  • Asset Depreciation

Important Parts of ERPNext General Ledger

  •  Posting debits and credits in real time
  • Linking accounting entries automatically
  • Daybook reports
  • Ledger-wise summaries
  • A transaction history that is easy to audit
  • Financial updates in real time

The GL makes sure that all financial data is accurate, organized, and follows the rules.

Chart of Accounts

A neat, organized, and customizable way to manage your money

The Chart of Accounts (COA) is the most important part of financial reporting. ERPNext comes with a pre-made COA, but you can change it to fit your needs.

Chart of Accounts Categories

  • Assets
  • Liabilities
  • Equity
  • Income
  • Expenses

Companies can add new accounts, change the names of groups, change the layouts, and set up financial hierarchies that work for them.

A well-designed COA makes it easy to read, accurate, and quick to report on finances

Accounts Receivable (AR)

Smart Customer Payment Tracking

The Accounts Receivable system keeps track of all the money that customers owe.

Features of ERPNext AR

  •  Managing sales invoices
  • Keeping track of outstanding amounts by customer
  • Following up on payments
  • Sending automatic payment reminders
  • Creating ageing reports
  • Controlling credit limits
  • Accepting advance payments
  • Seeing cash flow in real time

This module makes collection cycles better and makes sure that customers pay on time, which helps your cash flow.

Accounts Payable (AP)

Managing Payments to Vendors Effectively

The Accounts Payable module helps businesses keep track of unpaid bills and bills from suppliers.

Features of ERPNext AP

  •  Invoices for purchases
  • Outstanding balance for suppliers
  • Scheduling payments
  • Setting due dates
  • Recording expenses
  • Debit notes
  • Supplier advances
  • Automated payment reminders

This makes sure that payments are made on time and that relationships with suppliers are good

Invoicing

A Smart, Fast, and Customizable Billing System

One of the most flexible and useful Invoicing systems is ERPNext.

Different Kinds of Invoices

  •  Invoices for sales
  • Invoices for purchases
  • Invoices that come up again and again
  • Invoices based on time
  • Invoices based on a project
  • POS invoices

You can change the colours, logos, formats, and branding on invoices. Automatically added are taxes, discounts, shipping costs, and terms.

Payment Management

Easily Handle Incoming and Outgoing Payments

ERPNext makes handling payments easier by fully automating the process.

Payment Features

  • Payments from customers
  • Payments to suppliers
  • Partial payments
  • Payment entries
  • Payment requests
  • Accounting entries that are linked automatically

Invoices and payments are always linked, which keeps the financial system clean and accurate.

Bank Reconciliation

Matching That Is Correct and Automatic

Bank reconciliation is important, but it takes a lot of time. It happens automatically with ERPNext.

Features of ERPNext Bank Reconciliation

  •  Upload bank statements
  • Automatically match
  • Find missing entries
  • Reconcile payments
  • Find errors or duplicates
  • Get updates on the status in real time

This makes sure that your company’s books always match what the bank says.

Multi-Currency Accounting

Great for Businesses Around the World

ERPNext has full support for Multi-Currency Accounting, which makes it the best choice for businesses that do business around the world.

Features for Multiple Currencies

  •  Invoices in more than one currency
  • Automatic updates of exchange rates
  • Calculating gains and losses in currency
  • Payments in more than one currency
  • Ledgers for each currency

ERPNext makes it easy to trade with as many countries as you want.

Automated Tax Management

GST, VAT, Sales Tax, Withholding Tax

ERPNext’s automated tax engine makes it easier to follow the rules about taxes.

Tax Features

  •  Several tax templates
  • Setting up GST/VAT/Sales Tax
  • Withholding tax
  • Prices that include tax
  • Automatic tax calculation
  • Tax rules that vary by country
  • Detailed tax reports

This keeps your business in line with the law, ready for an audit, and free of mistakes

Expense Management

Keep Track of All Your Costs with Ease

ERPNext helps businesses keep track of all their costs.

Types of Expenses

  •  Costs of running a business
  • Office bills
  • Utility bills
  • Employee reimbursements
  • Travel costs

Each cost is directly connected to the General Ledger so that reports are accurate.

Managing Fixed Assets and Depreciation

The Asset Management feature keeps track of assets from when they are bought to when they are thrown away.

Features of the Asset

  •  Buying assets
  • Scheduling maintenance
  • Automating depreciation
  • Valuing assets
  • Keeping track of sales or disposals

ERPNext makes sure that the values of your assets are always correct

Financial Reports & Dashboards

Making Decisions in Real Time

ERPNext has great tools for reporting on finances.

Reports You Can Get

  •  Profit and Loss Statement
  • Cash Flow Statement
  • Balance Sheet
  • Trial Balance
  • General Ledger
  • Accounts Receivable Summary
  • Accounts Payable Summary
  • Bank Reconciliation Report

Real-time dashboards let CEOs, accountants, and auditors see how well their finances are doing at any time

Working with Other ERPNext Modules

ERPNext Accounting works perfectly with:

  • Sales
  • Buying
  • Stock
  • HR and Payroll
  • Projects
  • CRM

This makes the whole business have one financial system

Why Every Business Needs ERPNext Accounting?

One Fully Connected System

The ERPNext Accounting Module:

The ERPNext Accounting Module is more than just an accounting tool; it’s a whole financial system. It helps businesses with automation, accuracy, customization, and integration.

  •  Keep your accounts free of mistakes
  • Make your cash flow better
  • Keep a record of your income and expenses.
  • Take care of your suppliers and customers
  • Set up automatic payments and invoices
  • Stay in line with the law when it comes to taxes
  • Speed up your financial reporting
  • Make better financial decisions

ERPNext covers every part of financial operations, from General Ledger, Chart of Accounts, AR/AP, Invoicing, Bank Reconciliation, Multi-Currency, Taxation, Expense Management, Asset Management, to Financial Dashboards

ERPNext Accounting is the best choice for a business that wants clear, efficient, and strong financial control.

Complete Purchase & Supplier Management System

ERPNext ka Buying Module businesses ko smart, fast aur controlled purchasing provide karta hai. Ye module procurement ke har step ko automate aur integrate karta hai.

Buying Module Overview

Centralised Procurement Management

The Buying Module enables businesses to

  • Control all purchasing activities from one place

  • Reduce manual work and human errors

  • Maintain optimal stock levels

  • Track supplier performance

  • Make data-driven purchasing decisions

Key Benefits

  • Faster procurement cycles

  • Better cost control

  • Full visibility of purchases

  • Improved supplier relationships

Supplier Management

Complete Vendor Control

Supplier Management Includes

  • Supplier profiles and categories

  • Contact details and addresses

  • Tax IDs and currency settings

  • Supplier-specific price lists

  • Payment terms and conditions

  • Communication and transaction history

Key Benefits

  • Easy supplier tracking

  • Clear purchase history

  • Improved supplier coordination

Material Request

Starting Point of the Purchase Cycle

Material Request Types

  • Purchase

  • Issue

  • Transfer

  • Receive

  • Manufacture

Key Features

  • Internal demand tracking

  • Stock planning and forecasting

  • Approval workflows

  • Automatic linkage to Supplier Quotations and Purchase Orders

Supplier Quotation (RFQ)

Price Comparison and Supplier Selection

Supplier Quotation Features

  • Send RFQs to multiple suppliers

  • Receive and compare quotations

  • Review delivery timelines and terms

  • Track price history

  • Convert approved quotations into Purchase Orders

Outcome

  • Best price selection

  • Reliable supplier choice

Purchase Order (PO)

Official Purchase Confirmation

Purchase Order Includes

  • Supplier details

  • Item list and quantities

  • Item pricing and discounts

  • Taxes and additional charges

  • Delivery schedules

  • Warehouse selection

  • Attachments and agreements

Automation

  • Can be created directly from Material Requests or Supplier Quotations

Purchase Receipt

Accurate Goods Receiving

Purchase Receipt Features

  • Ordered vs received quantity tracking

  • Batch and serial number management

  • Quality inspection integration

  • Real-time stock updates

  • Automatic stock ledger entries

Benefit

  • Accurate and transparent inventory records

Purchase Invoice

Vendor Billing and Accounting

Purchase Invoice Features

  • Auto-fetch data from Purchase Receipts

  • Automatic tax calculation

  • Multi-currency support

  • Payment due tracking

  • Credit and debit note handling

Integration

  • Directly connected to the Accounting module

Supplier Scorecard

Supplier Performance Evaluation

Evaluation Criteria

  • Delivery timeliness

  • Product quality

  • Price accuracy

  • Communication efficiency

  • Service levels

  • Contract compliance

Result

  • Identify top-performing suppliers

  • Improve procurement quality

Item Pricing

Supplier-Wise Cost Management

Item Pricing Features

  • Supplier-specific price lists

  • Price history tracking

  • Minimum and maximum order quantities

  • Bulk discount support

  • Multi-currency pricing

Taxes and Charges

Automated Tax Compliance

Supported Taxes

  • VAT

  • GST

  • Sales Tax

  • Withholding Tax

  • Customs Duty

Tax Management Features

  • Country-based tax templates

  • Item and supplier-based tax rules

  • Inclusive and exclusive pricing options

Subcontracting

Outsourced Manufacturing Support

Subcontracting Workflow

  • Send raw materials to subcontractors

  • Track material consumption

  • Receive finished goods

  • Calculate subcontracting costs

  • Automatically update stock

Buying Analytics and Reports

Data-Driven Procurement Decisions

Analytics and Reports Include

  • Purchase order trends

  • Supplier performance charts

  • Monthly and yearly spending analysis

  • Item-wise purchase reports

  • Cost centre-based reports

Module Integrations

One Fully Connected System

The Buying Module integrates seamlessly with

Buying Automation

Faster Processes with Fewer Errors

Automated Capabilities

  • Automatic Purchase Orders from Material Requests

  • Automatic pricing from Supplier Quotations

  • Automatic Purchase Receipts

  • Real-time stock updates

  • Automatic accounting entries

  • Automatic tax calculation

  • Automated supplier notifications

Why Use the ERPNext Buying Module?

One Fully Connected System

The ERPNext Buying Module:

  • Simplifies procurement

  • Improves cost control

  • Prevents stock shortages

  • Automates purchasing workflows

  • Strengthens supplier relationships

  • Enables data-driven decisions

It is an ideal solution for businesses of any size looking for a modern, reliable, and fully integrated procurement system.