ERPNext Property Management Module
A Complete System for Real Estate & Rental Management
The ERPNext Property Management Module is a full digital solution for: Real estate companies Rental businesses Property owners Leasing agencies Housing societies Commercial building managers Facility management teams It allows you to manage properties, tenants, contracts, maintenance, utilities, and financials all inside ERPNext. This module removes spreadsheets, reduces manual work, and gives you a fully automated, transparent, and centralised property management system. Whether you manage one building or hundreds of units, ERPNext helps you run everything smoothly and efficiently.
Property Setup
Organize All Properties in One Place Create Property Master Records You can create and manage: Residential properties Commercial buildings Land & plots Shops & offices Warehouses Apartments & villas Multiple-unit buildings Each property record contains: Property name Address & location Property type Property group Activities Ownership details Photos & floor plans Status (Available, Rented, Under Maintenance) This helps maintain a clear record of all real estate assets
Divide Large Properties
Large properties can be broken into smaller units:
Floors
Apartments
Rooms
Blocks
Shops
Offices
Each unit has:
Rent amount
Tenant assignment
Billing cycle
Utility rules
Maintenance rules
This ensures accurate and individual unit management.
Add Features & Amenities
Define amenities such as:
Parking
Water supply
Power backup
Security
Wi-Fi
Furnished / Unfurnished
Air conditioning / Heating
These details help with billing, contracts, and reporting.
Tenant Management
Track All Tenant Information Easily
Tenant Master Records
Store complete tenant details:
Personal / business information
Contact details
ID documents & license copies
Guarantor information
Emergency contacts
Rental details
Move-in / move-out dates
Each tenant is linked to the property/unit they occupy.
Tenant Self-Service Portal
Tenants can:
View contracts
Download invoices
Check outstanding payments
Submit maintenance requests
This improves transparency and communication.
Rental Contracts
Automated Agreement & Billing Setup Create Rental or Lease Contracts
Configure all contract details:
Contract duration
Rent amount
Security deposit
Payment schedule
Payment method
Due dates
Termination rules
Rent increment policies
ERPNext sends automatic alerts for:
Contract expiry
Renewal due
Overdue agreements
Rent Increment Rules
Set rules such as:
Annual fixed percentage increase (e.g., 10%)
Utility rate changes
Maintenance fee adjustments
Invoices update automatically based on the rules
Automated Billing & Invoicing
No Manual Rent Collection
Automatic Rent Invoice Generation
ERPNext automatically generates invoices for:
Monthly rent
Quarterly rent
Yearly rent
Utility bills (electricity, water, gas)
Maintenance fees
Security charges
Parking fees
Service charges
You can enable:
Auto-emailing of invoices
Auto-posting
Auto-payment entries
Late Fees & Penalties
Set rules for:
Late payment fee
Daily fine
Interest rate on overdue payments
The system automatically applies penalties.
Payment Tracking
Track:
Paid invoices
Outstanding balances
Partial payments
Advance payments
This ensures accurate financial monitoring
Maintenance Management
Handle Service Requests & Repairs
Maintenance Requests
Tenants or staff can raise requests for:
Plumbing issues
Electrical faults
Water leakage
Cleaning
Renovation
Painting
Safety concerns
Each request includes:
Problem description
Assigned technician
Priority level
Estimated cost
Status updates
Preventive Maintenance
Schedule automatic maintenance for:
AC service
Water tank cleaning
Lift service
Generator service
Fire safety audit
This reduces breakdowns and future repair costs
Maintenance Cost Tracking
Track the cost of:
Materials
Labour
Vendor services
Consumables
This helps calculate property profitability
Utility Management
The module supports:
Water meter readings
Electricity meter readings
Gas meter readings
Waste management fees
You can set:
Cost per unit
Flat rate
Shared utility cost
Meter-based billing
Invoices are generated automatically
Property Finance
Integrated with ERPNext Accounting
The Property Module integrates directly with Accounting.
You get:
Profit & Loss by property
Rent collection reports
Outstanding rent report
Deposit register
Expense tracking
Asset depreciation
Property valuation
Each property becomes a financial asset within ERPNext.
Reports & Dashboards
Full Visibility of Your Property Business
Advanced reports include:
Property occupancy report
Vacant unit summary
Rent collection report
Tenant ageing report
Property-wise revenue
Maintenance cost analysis
Contract expiry dashboard
Utility billing summary
Dashboards can show KPIs:
Occupancy rate
Total rent received
Outstanding invoices
Upcoming renewals
Maintenance SLA performance
This helps management make better decisions
Property Groups & Settings
Easy Configuration Property Groups
Group properties by:
City
Building type
Residential / Commercial
Price range
Ownership
Useful for reporting and filtering
Property Control Settings
Configure:
Default billing cycle
Default rent account
Automatic billing rules
Contract templates
Default utility rates
This keeps operations consistent and automated.
Why ERPNext Property Module is the Best Choice
One Fully Connected System
✔ Central database for all properties
✔ Automated rent reminders & invoicing
✔ Full tenant tracking
✔ Easy digital contracts
✔ Automated utility billing
✔ Real-time property performance reports
✔ Fully integrated accounting
✔ Complete maintenance management
✔ Customizable workflows & approvals
✔ Works on cloud and mobile
ERPNext simplifies daily property operations for:
Real estate agencies
Construction groups
Housing societies
Rental apartment owners
Commercial building managers
ERPNext Property Management streamlines real estate operations by centralizing properties, tenants, contracts, billing, and maintenance in one automated system. It helps businesses increase profitability, improve transparency, and manage properties with greater efficiency and control.