Subscription Settings
You may specify rules for how subscriptions work across the whole system on the Subscription settings page in ERPNext v16. These settings are for everyone and help make sure that all customers and suppliers deal with late payments, grace periods, and changes to subscription status in the same way. Setting up these choices correctly makes sure that managing subscription Lifespans is always the same, offers you more control over late payments, and reduces the amount of labour you have to perform by hand.
To get to the Subscription Settings, do this:
Home > Accounting > Subscription Management > Subscription Settings
Grace Period: The Grace Period shows you how many days after the invoice date a subscription will continue active even if you don’t pay the bill. The subscription won’t be reported as unpaid or cancelled during this time, so clients have extra time to pay without losing access to services. This is commonly used to explain why payments are late in the real world, such as how long it takes for banks to process payments, how long it takes for internal approvals, or how long it takes for credit conditions to be agreed upon.
Cancel Invoice After Grace Period: If this option is checked, ERPNext will automatically cancel the Subscription once the Grace Period ends and the invoice is still outstanding. The system doesn’t simply designate the subscription as unpaid; it also changes the status to cancelled, which precludes any additional invoices from being sent straight immediately. This is especially useful for services that require a monthly subscription and shouldn’t let consumers keep using them if they don’t pay on time. If you turn off this option, the subscription will still be current but will be listed as unpaid. This enables firms get the money on their own or use other ways to do so.
